Ministerstwo Sprawiedliwości

A certificate from the National Criminal Register (it contains an excerpt from person’s criminal records) is available in two formats. Please decide which format would you prefer:

a) on paper with a signature and an official stamp;

b) as a digitally signed electronic document.

The procedure requires a form to be filled out, signed and delivered along with a proof of payment to the Information Office of the National Criminal Register.

Please follow the steps below to obtain a certificate:

1.   Fill out the following form:

• Form “Request for information about a person” (RTF format)
• Form “Request for information about a person” (PDF format)

Here you can find a sample form with translations of respective fields. Please, note that it is essential that the filled form has your original signature.

2.   Pay by transfer the amount of 30,00 PLN (or an equivalent of this fee) for issuing a certificate into Ministry of Justice’s bank account which is:

NBP O/O Warszawa
PL 77 1010 1010 0400 1922 3100 0000
SWIFT (kod BIC): NBPLPLPW           

The bank details for a transfer regarding a certificate are as follow:

Narodowy Bank Polski
Oddział Okręgowy Warszawa
Plac Powstańców Warszawy 4
00-950 Warszawa 

The money should be paid to:

Ministerstwo Sprawiedliwości
Al. Ujazdowskie 11
00 – 950 Warszawa 

Remember, a proof of payment has to be attached to the above-mentioned form.

In a transfer’s title please write ‘opłata za informację o osobie z KRK - name and surname, date of preparation the form’.

Please, make sure that the amount of money that will reach Ministry of Justice’s bank account is 30 PLN or an equivalent. Some banks charge transfers and as a result Ministry of Justice doesn’t obtain the full amount of required fee.

3.   Send a filled form with a proof of payment by post to the address:

Biuro Informacyjne
Krajowego Rejestru Karnego
Ministerstwo Sprawiedliwości
ul. Czerniakowska 100
00-454 Warszawa
Poland

Important: we do not accept forms sent by fax or e-mail.

If you are staying in Poland or you have established a representative in Poland, the form could be delivered to the National Criminal Register:

a)   in person in our head office on Czerniakowska Street number 100 in Warsaw;

b)  in one of our Information Points located in courts – the list of Information Points of the National Criminal Register.

You can also authorize a person to get a certificate for you. The person should have a valid authorization (power of attorney) signed by you. This document should also have the original signature of yours (therefore this document cannot be sent by e-mail or fax).

An authorization should state that a representative is entitled to submit a request for the information on your criminal record and to obtain a response. An authorization should be written in Polish or in English. A fee for an authorization is 17,00 PLN and if your representative submits a request at our headquarter in Warsaw it should be paid to:

Urząd Dzielnicy Warszawa-Mokotow
Ul. Rakowiecka 25/27
02-517 Warszawa
18 1030 1508 0000 0005 5002 3113
SWIFT CITIPLPX
IBAN PL

If your representative submits a request in one of the Information Points of the National Criminal Register the payment should be made to an appropriate account of local authority. 

An authorization and a proof of payment for an authorization fee must be attached to a form. 

The alternative forms of payment for a certificate provided for clients staying in Poland or their representatives are:

• in form of court fee stamps,
• in cash at the Ministry of Justice box office
• in cash at the court box office.

As soon as we receive your request for a certificate from the National Criminal Register with all necessary attachments: a proof of payment (30 PLN) and optionally an authorization with a proof of payment (17 PLN), we will process your request.

When applying for information about a collective entity, you need to fill out the following form:

• Form “Request for information about a collective entity” (RTF format)
• Form “Request for information about a collective entity” (PDF format)

The fee for issuing an information about a collective entity is 30 PLN. In a transfer’s title please write ‘opłata za informację o podmiocie zbiorowym’ – name of a collective entity, date of preparation the form’.

If an entity submitting a request is an entity entered into the National Court Register (in Polish KRS) the identity of an entity should be based on the actual excerpt from the National Court Register, and if data entered into the National Court Register does not correspond to the current legal position as well as in case of an entity unregistered in National Court Register, the identity of an entity should be based on another document containing that data.

In the signature should appear the person or persons authorized to represent an entity.

If the request is submitted by another person than the one listed in the National Court Register, she/he should have an appropriate authorization.

Information about a person or a collective entity could be also issued via information and communication technology system (ICT system). In order to apply electronically for a certificate to the National Criminal Register, a safe electronic signature, verified with a qualified certificate is needed. The cost of electronic document is 20 PLN.

An electronic form of payment by means of mechanisms guaranteeing initiation of the procedure of irreversible payment for an application or a request has been provided.

Please, note that in this case you will obtain a certificate as XML file. The printout of this file is not a document. If you need to submit a certificate to the authorities it is usually more useful to have a paper document.

More information about electronic form you will find on our website: https://ekrk.ms.gov.pl/.

• Act of 24 May 2000 on the National Criminal Register

• Ordinance of the Minister of Justice of 5 May 2014 on the provision of information about persons and collective entities on the basis of the database of the National Criminal Register
  

  • a list of courts where access positions of information points were created
  • a list of prosecutor’s offices where access positions of information points were created

• Ordinance of the Minister of Justice of 18 June 2014 on the procedure of providing from the National Criminal Register information about persons and collective entities via information and communication technology system

• Ordinance of the Minister of Justice of 18 June 2014 setting the fee for the provision of information from the National Criminal Register

• Ordinance of the Minister of Justice of 29 March 2012 on the list of codes employed through the ECRIS system for the purpose of transferring information on the legal qualification of offences applied in the conviction and the imposed penalties and penal measures, as well as security measured, educational measures, corrective measures and medical-educational measures and the application of such codes.